Minutes of meetings

Minutes of AGM September 2022

Present:  Robert Adams, Valerie Whately, Dick Smith, Nancy Adams, Muriel Botwood, Delphine Whately, Julia Gough.

Apologies:  Gill Binks, Jenny Winter, Jane Christie, Jude Powell, Sheila Davies, Nicola Russon

Minutes: The minutes of the AGM held on the 4th October 2021 were read and signed.

Chairman’s Report:  Robert welcomed Julia to the meeting.  He reported that the kitchen had been completed and thanked Delphine and other committee members for organising the renovation and applying for the grant funding from Powys Windfarm Fund. He thanked Mrs Christine Smith for completing the accounts and for the extra work created by the grant work. The replacement, internal, glazed doors had been made and fitted by Bill Naden and Simon Oakley had varnished them.

Treasurer’s Report: Dick reported that, ‘We started the year with a balance of £34,501 and an elderly kitchen.  We had put £10,000 into the Savings account during the previous year, which meant we also had £14,823 tucked away.

During the early summer we had the serious fault in the car park foundations rebuilt and resurfaced at a total cost of £19,080.  The funds for this were from a previous grant from the Windfarm.

During the year we received a further grant from the Windfarm of £15,541 to cover the costs of a new kitchen. And, thanks to Delphine and Sheila and the Windfarm and a few others we now have a wonderful new kitchen – not just new cupboards but a new floor and new equipment.  We have now left for future generations a superb facility – all achieved in the Platinum Jubilee year.  The total cost has been £21, 126 – well under my pessimistic forecast of £25k!

We have also had to have new folding doors in the hall at a very reasonable cost of £3,100 considering they have been built bespoke.

As at today, our current bank balance is £5,154.37, with our savings account still at £14,867.  We have online banking which has reduced the bank charges slightly but £42 is still too much for a charity to pay.  In the future, we should maybe address the electrics, the lighting and the heating in the hall.  But for now, let’s enjoy the new kitchen, new doors and a level car park.’

From balance sheet dated 30th June 2022

           Total Income…………………….  £16,349.47

           Total expenditure…………….   £46,131.91

All officers were re-elected en bloc. Robert (Chairman), Valerie (Vice-Chairman), Dick (Treasurer), Delphine (Secretary).

Agenda for Meeting November 21st 2022

Committee Meeting of Bettws-y-Crwyn Parish Hall

On Monday 21st November 2022 at 7:30 pm


  1. Present
  2. Apologies
  3. Minutes of last meeting held on Monday 26th September 2022
  4. Matters arising:-
  • Fibre broadband
  • Electrical wiring estimate – Gavin Cooke
  • New flooring estimate for 2023 grant application
  • Electricity meter readings –  SS Elecrics
  • Water supply and borehole
  • Dave Lohman’s annual water charge
  • PAT test, kitchen blinds, borehole pump service, oil boiler service.(red book)
  • Platinum tree
  1. Events:  Saturday 19th November Bettws Flicks The Duke

                 Saturday 3rd December Elvis

                  Sunday 11th December at 12:30 pm Sunday Lunch

                  Saturday 21st January 2023  Quiz and Hotpot Supper

  1. Flicks in the Sticks after January 2023
  2. Date of next meetingJanuary 9th 2023
  1. – January 9th 2023

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